Trade & Industrial Policy Strategies (TIPS): Finance Internship Opportunity

Trade & Industrial Policy Strategies (TIPS) is seeking a Finance Intern. The internship is for 12 months

Responsibilities:

• Weekly payments processing – receive all approved documents for payment, prepare the payments schedule and submit to the Finance Officer for review and sign off by Finance Manager.
• Communicate with the Finance Officer weekly to ensure enough funds are available to cover weekly payments.
• Receive all Core related claims (mileage, cell phone, travel expense claims etc) and submit to the respective Manager/supervisor for approval.
• Communicate with Project Coordinators and Office Administrator on all payments related issues – payments checklists, approved documents, projects allocations, approved quotations and final tax invoices etc.
• Prepare service provider/supplier reconciliations when there are queries and submit to Finance Officer for review.
• Prepare monthly projects reconciliations and submit to the Project Accountant for review.
• Prepare the invoicing schedule, commitments register and international funders reporting summary and submit to the Project Accountant for review.  
• Electronic filing of Finance documents monthly.
• Reconcile some consultant/subcontractor’s monthly invoicesindicating the projects to be charged and submit to the Project Accountant for review before sharing with the Project Coordinators.
• Reconcile the Investec TIPS credit card monthly in consultation with the Office Administrator and submit to the Finance Officer for review and updating in Pastel.
• Assist the Project Accountant with BEE Certificate renewal tasks/activities.
• Maintain the administrative laptops register in conjunction with the Office Administrator and submit to the Project Accountant to update the Accounting Fixed Asset register.
• Working with the Office Administrator, physically check, confirm and signing off all office related purchases/delivered supplies (office groceries, project close out braai items etc).
• Conduct Fixed assets inventory bi-annually and ensure all assets are tagged/coded and submit information to the Project Accountant for updating the Accounting Fixed asset register.
• Attend and participate in all admin team related activities, TIPS staff meetings and TIPS staff related activities.

Requirements:

• Diploma or Degree in: Accounting or Finance.
• Working knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Good interpersonal and analytical skills and ability to work in a multicultural and multidisciplinary setting.
• Accuracy and attention to detail, be highly organised, and manage deadlines.
• Willingness to learn and be flexible.
• Reliable and trustworthy.
• Good time management and multi- tasking abilities/ ability to prioritize;

NB. Non-South African applicants should have authority to work in South Africa. The position is based in Pretoria, Gauteng