MBV IT: Junior Project Administrator

Project Planning & Scheduling

• Assist the Senior Project Manager with developing detailed project plans, including timelines, milestones, and resource allocation.
• Help maintain project schedules, documentation, and other project artifacts as directed by the Senior Project Manager.

Communication & Coordination

• Facilitate communication between team members, stakeholders, and clients to ensure clarity and alignment on project goals.
• Coordinate meetings, prepare agendas, and record accurate meeting minutes for review by the Senior Project Manager.

Resource Management

• Support the Senior Project Manager in managing project resources (personnel, equipment, materials).
• Track resource usage and availability, reporting any issues directly to the Senior Project Manager.

Risk & Issue Management

• Identify potential risks or issues that could impact project delivery and immediately report them to the Senior Project Manager.
• Assist in developing mitigation plans and escalate to senior management only when instructed by the Senior Project Manager.

Financial Tracking

• Assist in tracking project budgets and expenditures under the guidance of the Senior Project Manager.
• Monitor financial performance, ensuring projects stay within budget, and report deviations for review.

Vendor & Supplier Liaison

• Liaise with external vendors and suppliers to support procurement of hardware, software, and services, as directed by the Senior Project Manager.

Quality Assurance & Site Support

• Participate in site visits alongside the Senior Project Manager to validate quality of installations.
• Ensure timely delivery and quality of products and services, reporting concerns to the Senior Project Manager.

Team Support & Learning

• Support internal training sessions on new technologies and processes.
• Stay updated on the latest trends and advancements in IT networking to better support the Senior Project Manager and project team.

Requirements:

Diploma or Degree in:

• Project Management,
• Information Technology,
• Business Management,
• or a related field (or equivalent experience).